Review area,Review field,Buyer entry,What to record,Next-action trigger
Resource metadata,Resource brand,,CZWX,Reference only
Resource metadata,Resource version,,2026-09-27,Reference only
Review control,Review purpose,,State onboarding quote sample order shipment or monitoring decision,Always
Review control,Review date,,Use an unambiguous date format,Always
Review control,Reviewer role,,Use a business role rather than personal supplier identity,Always
Review control,Product and market scope,,List product category destination markets and key processes,Always
Document log,Document type,,Identify registration certificate report declaration license or other type,Always
Document log,Filename and revision,,Preserve the received filename and note any revision,Always
Document log,Date received,,Record receipt date and channel,Always
Document log,Source organization,,Identify the business that supplied the file,Always
Document log,Issuing organization,,Record the stated independent or government issuer,Always
Document log,Document or report number,,Capture the complete identifier exactly,If present
Document log,Language and completeness,,Note translation needs missing pages crops or unreadable content,Always
Entity match,Legal entity name,,Compare across registration quote contract payment and order records,Always
Entity match,Registration number,,Compare exact identifier and jurisdiction,If applicable
Entity match,Registered address,,Record discrepancies and address type,If applicable
Entity match,Contracting and invoicing entity,,Identify who will sign and invoice,Always
Entity match,Payment beneficiary entity,,Compare with contracting party and document evidence,Before payment
Facility match,Proposed production facility,,Record the actual site address for the order,Always
Facility match,Subcontracted processes and sites,,List material production steps performed elsewhere,If applicable
Scope review,Products and processes covered,,Match stated scope to the proposed goods and operations,Always
Scope review,Sites covered,,Confirm the evidence includes the proposed production site,Always
Validity,Issue audit and expiry dates,,Record all relevant dates and surveillance conditions,Always
Validity,Current status,,Use received under review confirmed clarification needed or similar status,Always
Issuer check,Independent confirmation method,,Use independently obtained issuer directory portal or contact details,Risk based
Issuer check,Confirmation date and result,,Record what was confirmed and any limitations,If checked
Integrity check,File and formatting observations,,Note missing pages alterations redactions or unexpected links,Always
Evidence meaning,Claim supported,,State narrowly what the document supports,Always
Evidence meaning,Limitations and exclusions,,Include sample site period method and scope limits,Always
Cross-check,Discrepancy details,,Quote the conflicting fields without accusations,If found
Cross-check,Supplier explanation,,Record the business response and date,If requested
Cross-check,Corroborating evidence requested,,Specify the exact additional evidence needed,If needed
Decision support,Current purchasing impact,,State proceed conditionally limit pause or no impact with rationale,Always
Action,Next action owner and due date,,Assign a role date and evidence needed to close,If open
Monitoring,Review trigger,,Set expiry facility change product change adverse finding or time trigger,Always